Privacy Policy

(Version 1.0 – Last update: 2025-11-20)

1. Introduction

Expo Rendez-Voile, an event organized by Expo Rendez-Voile Inc., is committed to protecting the personal information of its participants, exhibitors, partners, and visitors.

This Privacy Policy explains what information we collect, why we collect it, how we use it, and how we protect it, in accordance with the Act respecting the protection of personal information in the private sector (Law 25).

By participating in the event, filling out our forms, or using our digital platforms, you agree to the practices described below.

2. Privacy Officer

In accordance with Law 25, Rendez-Voile Inc. has designated a person responsible for the protection of personal information.

Privacy Officer :
Bianka Beaudry Julien, President – Expo Rendez-Voile Inc.
Email : info@rendezvoile.com

Any questions or requests regarding your personal information may be addressed to this person.

3. Information We Collect

We only collect the information necessary for the organization and smooth operation of the Rendez-Voile event.

3.1. Personal Information Provided Voluntarily

  • First and last name
  • Email address
  • Phone number
  • City or region
  • Company or organization (exhibitors/partners)
  • Professional role (if applicable)
  • Billing information (exhibitors)
  • Communication preferences
  • Photos or testimonials, provided you give explicit consent for their use

3.2. Information Collected Automatically

When visiting the website:

  • IP address
  • Browser and device type
  • Pages viewed
  • Essential cookies

No sensitive data is collected without explicit consent.

4. Purpose of Data Collection

We use the information collected for the following purposes:

4.1. Event Organization

  • Registration management
  • Communication with participants
  • Booking confirmations
  • Purchase or reservation of space(s) for exhibitors
  • Management of the partners and collaborators list
  • Sending logistical or organizational documents

4.2. Communication and Information

  • Sending emails related to the event
  • Sharing important information (schedule, updates, reminders, emergencies)
  • Distribution of the exhibitor or participant guide

4.3. Promotion and Visibility

With your consent:

  • Sharing of photos, videos, or testimonials
  • Future promotion of Expo Rendez-Voile

4.4. Analysis and Improvement

  • Anonymized statistics
  • Improvement of the user experience
  • Optimization of event organization for future editions

5. Consent

We obtain clear, informed, and positive consent for all collection of personal information.

Your consent is explicitly required and requested when:

  • You fill out a registration form
  • You purchase a ticket or reserve a booth
  • You authorize us to use photos or testimonials
  • You subscribe to our communications

You may withdraw your consent at any time.

6. Data Retention and Protection

We apply reasonable security measures to protect personal information:

  • Secure storage
  • Access limited to authorized personnel only
  • Use of strong passwords and compliant platforms
  • Encrypted transmission (SSL/TLS)
  • No unauthorized sharing

Information is kept only for the duration necessary for its intended use, for a maximum of 24 months after the end of the event, unless otherwise required by legal obligations.

7. Sharing of Information

We never sell your data.

Your information may be shared with:

  • Rendez-Voile partner providers (e.g., ticketing, payment, web hosting)
  • Collaborators directly involved in the organization of the event
  • Authorities if required by law

Each partner must respect confidentiality and use the data only for the necessary purposes.

8. Your Rights

According to Law 25, you have the right to:

  • Access the personal information we hold about you
  • Correct it
  • Request its deletion
  • Withdraw your consent
  • Request that we stop using your data

To exercise these rights, please contact: info@rendezvoile.com

We commit to responding within a reasonable timeframe, in accordance with the law.

9. Use of Media (Photos and Videos)

No photo or video in which you are identifiable will be used without your explicit consent, with the exception of images taken during public events where you are not the primary subject.

For any individual use (e.g., portrait, interview, testimonial), clear consent will be requested.

10. Policy Changes

This Policy may be updated to reflect changes in our practices or legal requirements.

The up-to-date version will always be available on our website.

11. Contact

For any questions, requests, or complaints regarding the protection of personal information:

Rendez-Voile Inc.
Email: info@rendezvoile.com